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The enterprises are sitting on the mammoths of data, which is continuously increasing. The data spilled by various processes and operations of different departments from HR and government administration to supply chain and contract management is unstructured and available in different formats (Documents, PDF, images, and emails), which is difficult to manage. Besides, traditionally, storing the data securely and making it accessible to privileged users is a daunting task.
Here, enterprise content management software turned out to be the best solution. The best enterprise content management system allows enterprises to work efficiently with streamlined processes and simplified operations thereby helping the enterprise accomplish its goals.
What is enterprise content management software?
Enterprise content management software provides a systematic approach to capturing and storing data digitally that eliminates the dependence on paper documents for vendor invoices, contracts, research reports, resumes, and correspondence. When documents are organized with accessibility pre-defined, it becomes easier for users to search for the data.
Enterprise content management software services also feature digital automation that automatically takes care of the review and approval process for different documents which makes the processes error-free and efficient. The customizable security settings keep the critical information protected from unauthorized users that modify or steal the data.
In this way, ECM platforms enable different departments to perform to the notch with effortless and secured data accessibility alongside restricting the access mitigates the chances of malware attacks.
8 Best enterprise content management software that you can consider in 2022
The plethora of options available for the enterprise content management software for digital content management from creation to disposition confuse the businesses as to what to choose and what not. Here we have enlisted the industry-best enterprise content management system that makes things easy for you.
Hyland delivers a wide range of enterprise content management software services with different product suites that allow businesses to manage content, automate processes, and gain rich insights into the data. OnBase is a candid product of Hyland that captures and stores the data centrally and securely and makes it accessible from anywhere, anytime. The seamless integration with other business applications makes it easier to assess system performance and processes.
Facilitating hybrid, on-premises, and cloud deployment, Hyland is good for the oil and gas, legal, healthcare, and banking industries. The low-code application build takes pride in providing scalability that’s rarely offered by any ECM. The available online resources and unmatched technical support enable using Hyland a breeze.
IBM Cloud Pak
One of the enterprise content management software from IBM is designed for business automation and information governance including various modules for data capture, document management, record management, reporting, content intelligence, and process automation. The IBM product is largely used in the banking, retail, and insurance industry by more than 10,000 customers.
IBM data cap, IBM business automation insights, and IBM business automation workflow modules are powered with AI and ML technologies to improve data capture, image recognition, and content classification. It’s a little expensive, but scalability and extensive documentation make it worth leveraging.
It stands out as the best enterprise content management system globally with its document management module, user-friendly interface, and automation capabilities. Easy customization and fine-grained role and permission make it a perfect choice to store the core documents of organizations securely.
Automated record management is the best enterprise content management software service that auto-reviews and takes auto-approval daily to ensure the business process remains compliant with industry and government regulations. The comparatively lower license fee, community support, and customer satisfaction enabled Alfresco to have 10 offices worldwide with more than 1300 clients.
The enterprise content management software product from Microsoft is designed to improve collaboration. The platform provides a web-based interface from which various applications and servers are accessed that boost performance and enable pros to get more work done within the same time.
With easy integration, the hundreds of Microsoft partners can help you get the most out of the enterprise content management software services and meet your business needs.
The cloud-native platform renders various enterprise content management software services such as data capture, content management, compliance management, records archiving, collaboration capabilities, content sharing, and so on, to the banking, healthcare, automotive, and oil & gas industries to diminish cost and uplift productivity.
The ECM software embraced AI technology to smarten its record automation capabilities that collect and classify the data quickly and precisely which enables finding data swiftly. The online document collaboration with redlining and annotations allows different departments or team members of the same department to collaborate painlessly.
The high compatibility of enterprise content management software makes it easily integrated with all the office products and provides a 360-degree view of the content irrespective of the location where they are stored. The workflows are easily implemented and customized according to the organization’s preferences. Besides, the users are allowed to extract, share, and modify the data right from the smartphones.
The documents are organized using metadata rather than folders which allows users to control the data effortlessly. You can use a free trial version to verify the ease of use, built-in file view capabilities, AI-powered modules performance, offline document accessibility, and security aspects. When convinced, pay according to modules required as per the business needs to reap the benefits of the best enterprise content management software.
The CMIS-compliant platform is known for data capture from multiple channels, auto-document classification, content services, record management, and communication management. With 17 vertical solutions, Newgen has served more than 1400 businesses across the world including 100 government projects.
The enterprise content management software services are leveraged by industry giants such as Coca-cola, Castrol, HSBC, ESPN, and others. It comes in two flavors- on-premises and cloud deployment that businesses can choose depending on the business content management needs.
The name cannot be missed in ECM world when you are looking for the best enterprise content management software. It’s the oldest and most comprehensive system that has everything in the bucket to offer for the varied range of business types and sizes. It provides extensive document management capabilities, record management capabilities, process automation capabilities, strong customization, intuitive user interface, and integration with other business applications.
Products from Laserfiche for education, financial, and government agencies are divided into two categories- Laserfiche Rio and Laserfiche Avante depending on the business size. The product is keeping up with advanced technologies and is easy to use in the same vein.
The enterprise content management software plays an integral role in managing content throughout its lifecycle. The data stored centrally in an organized way, well-maintained, highly secured, and disposed of when not required results in reduced operational costs, high productivity, and adherence to all rules and regulations.
8 best enterprise content management systems that meet the desired ECM needs is an ideal solution for your business. However, you should take time and plan decisively before narrowing down the choice to one ECM platform as it greatly impacts the business goals and future. You can check their use cases and try them for free if facilitated to be 100% sure of your decision. If you are stuck anywhere, Our experts can help you at AIMDek.